CCS HAU - Conference/Training Abroad Application Forms

Part-A: General Information (Applicant to fill in Part A & B of the checklist)

General Information

1. Name of the Candidate

2. Designation

3. Post held and date from which held

4. Name of Institute/Project Directorate/Centre/Regional Station/SAU/Deptt.

5. Mandated area of present post (Name the project/projects, if any)

6. Scale of pay and pay drawn (Basic)

7. Date of Birth

8. Date of joining ICAR/SAU/Govt. Service

9. Educational Qualifications and field of specialization

Part-B: Information about the Conference / Symposium / Workshop / Seminar / Congress / Convention / Training etc. abroad

Conference/Event Details

1. Title of the Conference/Symposium/Workshop/Seminar/Congress/Convention/Training

a) Venue

b) Period of event

c) Period of connected excursion visit or visits (if any)

d) Nature of visit

Purpose of Visit (Select/Specify)

Chairman

Key Note Speaker

Panelist

Rapporteur

Presenting paper as Author

Presenting paper as Co-Author

Oral Presentation

Poster Presentation

Any other (specify)

Paper & Travel Details

f) Details of the paper to be presented

g) i) Expected date of departure from India

ii) Expected date of return to India

Additional Information

2. Relevance of the theme to Institute's thrust area and benefit likely to accrue

3. Whether the conference is sponsored by recognized academic bodies or professional institutions

4. Name of the authority/agency sponsoring the visit

5. If sponsor is other than Government, whether there would be reciprocal liability

Additional Visits & Previous Foreign Visits

6. Any additional visit(s) in conjunction with present visit? (Purpose, Justification, Sponsorship)

7. Details of foreign visits undertaken over last five years

Country visited	Period (From)	Period (To)	Purpose	Source of funding

8. Whether deputation report on each visit submitted

9. Reference and report on follow-up and utilization of previous visits

Part-C: Funding Arrangement etc. (to be completed by the Institute's Office)

Expenditure Details

1(a). International Air fare - Conference/symposia/workshop/congress

1(b). Associated visits

2. Internal travel (details)

3(a). Registration fee, if any

3(b). Per diem (at rate prescribed by MEA)

3(c). Accommodation

3(d). All inclusive DA (for additional visit)

Total Expenditure

4. Ratio of external funding to total expenses (%)

Certifications

5. Availability of funds (certified by Director/Dean/HOD)

6. Whether deputation covered under existing guidelines

7. Whether officer is free from vigilance/disciplinary angle

Additional Details

8. Arrangements to look after officer's work during absence

9. Whether other officials are also going and details

10(a). Sanctioned strength of scientists

10(b). Number of scientists in position

10(c). Number of scientists on deputation/training abroad

11. Remarks, if any

Part-D: Supporting Documents (Indicate whether annexed: Yes / No / Not required)

Documents Checklist

1. Letter of invitation

2. Brochure of conference with Registration Fee details

3. Acceptance of the paper

4. External funding (relevant documents)

5. Funding from ICAR/Institute (Certificate)

In respect of Additional Visits

1. Invitation letter(s)

2. Funding arrangement(s) documents

🏛️ CCS HARYANA AGRICULTURAL UNIVERSITY, HISAR

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